Time
Time Tracking, Timesheets, and Utilization Analytics
Full-featured time tracking with start/stop timer, weekly timesheet grids, and natural language input. Pattern-based suggestions learn from your behavior. Multi-level approval workflows, utilization reporting, and calendar integration with Google and Microsoft.
Core Features
What Time delivers out of the box.
Time Entry & Timer
Log time with a running timer or manual entry. The weekly timesheet grid view shows all entries at a glance with inline editing and category-level tracking.
- Start/stop timer with task and project context
- Weekly grid view with inline editing
- Daily and weekly timesheet views
- Category and task-level time allocation
Intelligence & Automation
Natural language input parses entries like "2h on Project Alpha meeting." Pattern-based suggestions learn from your history. Smart reminders catch incomplete timesheets before deadlines.
- Natural language time entry parsing (NLP)
- Pattern-based suggestions from historical behavior
- Smart reminders for incomplete timesheets
- Recurring entry templates: daily, weekly, bi-weekly, monthly
Project Management
Hierarchical structure: accounts contain clients, clients contain projects, projects contain tasks. Each level supports budgets, deadlines, and billing rate configuration.
- Account, client, and project hierarchy
- Project budgets with burn-down tracking
- Role-based assignments: lead, member, contributor, viewer
- Job roles with configurable billing rates
Approval Workflows
Configurable multi-level approval chains. Timesheets flow from team member to lead to manager with automatic notifications and budget warnings at each stage.
- Multi-level approval chains (configurable depth)
- Automatic notifications at each approval stage
- Budget warning thresholds with alerts
- Approval delegation for absences
Reporting & Analytics
Utilization dashboards break down billable vs non-billable hours by person, project, and period. Scheduled reports deliver automated summaries via email.
- Utilization dashboards: billable vs non-billable
- Scheduled report automation with email delivery
- Multiple export formats (CSV, Excel, PDF)
- Project budget burn-down and forecast tracking
Calendar Integration
Two-way sync with Google Calendar and Microsoft 365 via OAuth. Client portal gives external stakeholders visibility into project time and status.
- Google Calendar OAuth sync
- Microsoft 365 calendar integration
- Client portal for project visibility
- Webhook notifications for time events
Key Capabilities
Cross-cutting capabilities built into Time.
Daily Standups
Built-in daily standup tracking. Team members log what they did, what they're doing, and blockers alongside their time entries.
Project Estimation
Estimate vs actual tracking at the project and task level. Historical data informs future estimates and identifies systematic over/under estimation.
Budget Alerts
Configurable warning thresholds trigger automatic notifications when projects approach or exceed their time and cost budgets.
Demo Data Generation
One-click sample data generation for evaluation and testing. Realistic projects, users, and time entries for hands-on exploration.
Organization Branding
Custom colors, logos, and application names per organization. White-label the time tracking interface for your team or clients.
Two-Factor Authentication
TOTP-based 2FA with QR code provisioning and backup codes. Enforce or offer optionally per organization.
Technical Details
Under the hood of Time.
Explore the Suite
Time is one of seven integrated applications in CITADEL.
Ready to Get Started with Time?
See how CITADEL Time can streamline your operations. Talk to the Gallantic team.
Contact Gallantic