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CITADEL Engage Managed services

Is each client account healthy, and is the recurring work getting done?

Engage runs the ongoing side of client relationships: retainers and managed services. Runbooks put each engagement's recurring work on the right person's list on schedule, budgets show hours against each work stream, and business reviews, health, risks and roadmaps are shared with the client in a portal.

ENGAGE Corantic Services

Dashboard

Welcome back, Maya Okafor

  • Active Engagements
    6
    View all
  • Applications
    17
    View all
  • Avg Health Score
    76.3
    View details
  • Open Work Items
    39
    3 overdue
    View all
  • Open Risks
    6
    2 critical/high
    View all
  • NPS Score
    42
    View surveys
  • License Renewals (90d)
    2
    action needed
    View licenses
  • Runbook Tasks Today
    2
    View runbooks
  • Pending Reports
    2
    View Reviews
Health Score Trend

Average across all applications (6 months)

Work Items by Status

Current distribution across all statuses

Sample data.

What Engage covers

Engagements and budgets

Every client engagement, with the budget it is measured against.

  • A monthly retainer, several work streams with their own budgets, or fixed scope tracked as a burn-down
  • Work items with checklists, due dates and logged hours, on a list or a board
  • Teams assigned to engagements, with dashboards for overdue work and member workload
  • Renewal reminders before each engagement renews, and warnings when a retainer burns too fast

Runbooks for managed services

The recurring work of a managed service, scheduled so it gets done.

  • Reusable runbooks with daily, weekly, monthly and quarterly tasks
  • Tailored per engagement: skip a task, change its frequency or owner, or add your own
  • Tasks appear as work items on the right day, in your time zone, with their checklists
  • A Managed Services Delivery report: on-time rate, overdue and skipped work and the next renewal for each engagement, with a PDF

Business reviews

Monthly and quarterly reviews, prepared, approved and signed off in one place.

  • A standard review template you can add to and reorder
  • Metrics filled in at the press of a button from Engage, and from Time and Support when connected
  • Review schedules open the period's draft and notify the account manager
  • Action items with owners and due dates, carried forward to the next review
  • Published to the portal, signed off by the client and kept as a PDF

Health, risk and the road ahead

What the account looks like today, and where it is going.

  • An application portfolio with lifecycle, criticality and owners
  • Health assessments with an automatic trend, and alerts when health declines
  • A risk register with likelihood, impact, mitigation and owners
  • KPIs with targets, maturity assessments with gap analysis, and roadmaps shared with the client
  • A license register with renewal alerts

In practice

Onboarding plans

Onboarding templates of phases and tasks for your team and the client. Clients acknowledge, answer questionnaires and upload documents in the portal.

Hear from clients

CSAT surveys with NPS, answered by the client in the portal.

Proof of delivery

The Managed Services Delivery report shows, engagement by engagement, how much recurring work was done on time.

No surprise renewals

Licenses and engagements are flagged 90, 60, 30 and 7 days before they renew.

Fed by the other apps

A won Scope estimate or a signed contract can open the engagement. Support tickets become work items, and hours come from Time.

Optional AI drafting

Draft review sections, risks, assessment findings and roadmap initiatives with AI, once you switch it on and add your own AI provider key.

At a glance

Engage works on its own, and connects to the other CITADEL apps you use.

Recurring work
Daily, weekly, monthly and quarterly runbooks, scheduled automatically
Business reviews
Monthly or quarterly, signed off by the client in the portal
Budgets
Retainer, multiple work streams, or fixed scope
Renewal alerts
90, 60, 30 and 7 days ahead, for licenses and engagements
Client portal
Reviews, roadmap, health, risks, surveys and onboarding

See Engage with your own way of working.

Tell us how your team works today. We'll walk through Engage using sample data shaped like your business, and show how it connects to the other apps if you use them.

Book a walkthrough